Organising A Beautiful Family Event Without Any Sense Of Dread

The idea of throwing an excellent family event can be a tempting one, especially if there’s something important to be celebrated. A wedding, a bar mitzvah, a birthday celebration are just three of the most commonplace family gatherings, but of course any justification is valid if you consider it to be. However, almost as soon as you decide to develop this, you might start to feel the dread incoming. Not all families are the most dynamic and functional, and the same could be said for any event hosted with even the best of intentions.

But a little extra planning can ensure things go more smoothly than they might have. Remember – a family even is a celebration of something special, and so aside from that there’s no reason to feel forced into making decisions you don’t want to, particularly if you’re going to be funding most of the event out of your own pocket. Exercising more control over the event with only those other family members you truly trust can ensure everything can go smoothly, because sometimes the ‘too many cooks’ eventuality can occur when families are too sweet and flexible when it comes to the actual decision making.

So, in order to develop this with true care and appreciation, you may decide upon utilising some advice. This is wise. Let this guide serve as that:

Invite Lists

An invite list as a default beginning idea can be a great idea when it comes to families. This way you can specialise who in your family you will allow to bring friends, if at all. If you know that your cousin has a new boyfriend, you might give them a plus one. If you know that another relative is in a deeper commitment or is recently married, you will name them both on the invite instead of simply referring to them as a guest. Invite etiquette is important even in family life.

Sorting out an invite list immediately helps you figure out the numbers you will need to bring to the event, and that can help you when choosing a location or facilities that might be needed. For example, do you need wheelchair access, or will everyone be able to manage a prolonged flight of stairs? The same consideration might matter when dealing with the elderly. Also, thinking of what concessions might need to be made for children is also essential and reliable, and can help your approach become healthier as you make more and more plans.

Finally, an invite list is important for those you don’t invite as well as those you do. Having an open-ended invitation to anyone in your family not only brings with it an unpredictable number of people, but might also tempt those unsavory elements of your family to come. Of course, it is no criticism of you to want family drama, arguments and other difficulties to stay away from the affair. You have a duty of care to the family members who most rely on you, and you are closest to. For example, if christening your child, inviting a non-contacted cousin you rarely see eye-to-eye with might simply be tempting fate, and no one could blame you for wishing the family event to only be filled with those members you actually enjoy being around. Too often are family events suffering under a feeling of necessity. Of course, this is for you and those helping you organize to choose, and nothing else.

Hosting Locations

The location where you choose to host this event will mostly determine how successful it is. But there are many things to consider here. Of course, we’re not going to talk about the aesthetics of such a place, because your selection of these will be down to your own taste. In some events such as a wedding, you will be expected to provide some of the more minute details of your room decoration.

Instead, it’s the main utilities you need keep a watch over. We have already spoken of disabled access and potential elderly navigability. But the event space room, toilet facilities, parking, privacy, protection from bad weather, and perhaps if private caterers can come in or not, or if the event space might offer its own sets of insurance or service staff to help things go smoothly. You’ll need to enter a range of protracted discussions with the event space owners to discuss just where your creative freedom may lie. New, modern buildings might be more happy to be flexible with your demands. Older, charted and historically relevant buildings might have more restrictions and potential deposit payments required due to the heightened negative valuation of any damage that might occur.

Of course, there are other matters that might go into the hosting selection of your choice. How easy is it to find? How comfortable is the drive to the location? Does the event space admit taxi’s on their grounds, just in case one of your relatives does not drive? Is the road leading there thin, spindly, steep and worrying to drive up? How remote is the location, or how close is it to other environments? For example, if hosting a wedding, you will need to move from a traditional church you have selected to another area. If signing in a registry office, there might only be a short distance to wherever you hope to enjoy your celebratory feast. Of course, there is absolutely nothing wrong with forgoing the cost of all this, and instead hosting at your own home or in the home of a relatives. But of course, if choosing this latter option, do not infringe upon your family member’s rights, as it will be their home to deal with.

The Itinerary

When families get together, a few things happen. Perhaps chief among them is talking. Talking, talking, talking. Family members will meet each other, hug it out, speak and try to catch up. This will likely happen for a while, especially if your family aren’t all together spread out or live in decent proximity to one another.

This is where a worthwhile itinerary can come in. Not only can it help you bring people together where they need to be, and to ‘corral the troops’ effectively, but it can give everyone an idea of what to expect on the day. This way they know when the main event is happening, when they might eat, and when they might be expected to leave. This can help them make their own arrangements. After the invites can been accepted, you might send this itinerary out as soon as you confirm all the date, times and places you need to ensure everyone enjoys a rollicking good time.

Also, listen to feedback whenever arranging these. Some might suggest that starting the event at 10am and not eating until 4pm might be a little too tough on some adults, let alone the children that are coming. Of course, you can’t cater to the needs of everyone, but try to be rational about your plans. A shorter, more focused and joyful family event is much better than an elongated day taking part in several activities one after the other.

The Photographer

Of course, making memories is important, but capturing them is another. The photographer you choose will help you with this latter consideration, and if you choose correctly you won’t have to worry about orchestrating artificial scenarios for your own capturing interests, as the professional will take care of it. Proven photographers such as Daz Mack offer a range of family photography services, and offer a full portfolio from the offset. Do not find a photographer who is willing to do it but has little experience at family events.

You want someone personable, someone who is comfortable in a family environment, and is willing to work with you to get the intended result you might need. By all means ask your nephew who might be a graphic design student to bring his new DSLR, but do not rely on them as you would a professional to capture anything as well-framed or structured. Be courteous to your photographer, and let them suggest things that can help your family be framed in the most beautiful manner possible. With clear communication, a friendly working relationship and the willingness to let them do what they do best, you will surely be stunned by the finished result.

The Committee

Of course, ‘the committee’ is an extremely strong word to use for those organising the event when it’s an in-family consideration. But it’s a good way to think when trying to organise in the best manner possible. Do not let every attendant family member have their own say on how the event will go. Ask two of your closest or most trusted relatives to help you with this. Ask one if you feel you can manage. Do not do everything alone. This can assist you in getting the help you need, but will also allow your decisions to have more weight.

With these tips, your family event should go swimmingly. No need for dread here.


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